Bachelor and Master Theses

The examination phase

2.3 The examination phase

This is the last phase of the course during which the examiner of the thesis and examination committee will assess the work to set the final grade for the work. The examination consists of four parts: an examination of the report, a presentation of the work, an opponentship to another thesis work at advanced level and two mandatory presentation attendances. The following subsections give detailed information on these different parts. Examination criteria that are used during the examination can be found in Grading Criteria.

2.3.1 Submitting the report for examination

If a student wants to defend a thesis work at the upcoming thesis presentation day, (s)he must submit the final thesis report for examination around 2 weeks before the presentation dates. This is a hard deadline, which implies that reports that are submitted after the deadline will be evaluated at the next examination period only. The exact submission date and re-examination periods can be found in Important Dates.

The supervisor of the thesis might give recommendations to the students whether the quality of the report should be sufficient to submit the report for examination. However, it is up to the student to decide whether to follow the recommendation. In practice, it has been shown that students who do not follow their supervisor’s recommendations of not submitting often ends up with a grade fail on their report. Further, having being approves for submission by the supervisor does not necessarily guarantee that the examiner will approve the work.

How to submit

Students submit their report through a web portal specialized in detecting plagiarism called Urkund. To submit a report through Urkund, students must:

  1. Name the file of the report according to the following convention:

    courseCode_studentName1_studentName2.pdf.

    The file must be submitted as a pdf.

  2. Attach the report to an email.
    Urkund does not accept e-mails that don’t have an attachment so it is important that students do not forget to attach the pdf file to the mail.
  3. Subject of the email: [CourseCode]studentName1_studentName2-Report submission
  4. Content of the email: All the information detailed in Table 2.2. They must be written in plain text inside the mail (not in an attached file, not as an image). This is mandatory to signed-up for presentation. Read the instructions in 2.3.2.
  5. Add the thesis coordinator in CC with exjobb_idt_v@mdh.se.
    This is to confirm that you have submitted your report on time.
  6. Send the email to their examiner’s Urkund email address
    By default, the format is firstname.lastname.malard@analys.urkund.se, where firstname is the examiner’s first name and last name is the examiner’s lastname. Students can also find their examiner’s Urkund email address in the email of confirmation sent by the thesis coordinator at the start the course.

When the report has been successfully sent to Urkund, a confirmation email is sent to the students. If the report has not been correctly submitted, students must verify that they have followed the submission steps and that they have used the correct Urkund’s email address for their examiner.

After submission

Within two weeks after submission, the examiner of the thesis will read and evaluate the report according to the corresponding grading criteria (see Grading Criteria). The results of the evaluation will be communicated after the deliberations of the examination committees which are held in the week after the presentation days. Reports that are not approved can be submitted again at the next examination period (see Important Dates).

2.3.2 Presenting the work

Every thesis work must be orally presented at one of the scheduled presentation days. The upcoming dates for the presentation days can be found in Important Dates). The presentation of the the work consists of two phases:

  1. the presentation itself, and
  2. the defense.

During the presentation, students shall present an overview of what they have achieved during their work. During the defense, they will have to answer questions from the opponents (if there is any assigned to the thesis), the examination committee and the audience. The subsections below provide details on each of these parts.

Prerequisites

To be allowed to present their work, students must have submitted the final version of their report for examination on time. Students who have missed the deadline will not be allowed to present their work at the presentation days right after the submission date they missed. They will have to wait to present to the next examination period. See the section 2.3.1 on submitting the report for examination. Students whose reports are of too low level might also get removed from the presentation schedule.

How to sign-up

If the prerequisites for presenting are all satisfied, students can sign-up to present by sending an email to the thesis coordinator. The deadline to sign-up for presentation is the same as the report submission. See Important Dates.

Important 1. The data contained in this email will be used for the final data registration so it is important that the data are correct.

Important 2. A link to the student’s thesis page is mandatory. It is of a link of the form http://www.idt.mdh.se/examensarbete/index.php?choice=show&id=x. In case of doubt, ask the IDT thesis supervisor.

Important 3. Students who have some constraints (date, time, skype) must clearly state them in the content. The constraints must be motivated. We will try to take the constraints into consideration when making the presentation schedule. However, keep in mind that it is not always possible to satisfy all the constraints for everyone.

The presentation sign-up email must have:

  1. For subject: [CourseCode] PRESENTATION SIGN-UP, where CourseCode is the actual course code for the thesis work.
  2. For content: all the necessary information detailed in Table 2.2. They must be written in plain text inside the mail (not in an attached file, not as an image).
  3. For recipient: the thesis coordinator at exjobb_idt_v@mdh.se.
  4. For CC: your supervisor and examiner.



Thesis data

  • Course code
  • Final title of the thesis in English (mandatory for all)
  • Final title of the thesis in Swedish (for theses that are written in Swedish)
  • Supervisor(s) at IDT
  • Examiner at IDT
  • Link to the thesis page at IDT (see Important 2).
  • Abstract - preferably both English and Swedish


Student data — 1 per student

  • Student name
  • StudentId (e.g. xxx11111)
  • Personal number
  • Email (preferably the mdh email address - xxx11111@student.mdh.se)


Constraints for the presentation

  • Date, time, skype, etc.
  • Justifications

Table 2.2: Required data for the presentation sign-up

The presentation (20min for theses at basic level - 30min for thesis at advanced level)

Theses at advanced levels (DVA429, DVA430, DVA423, DVA424, DVA504, DVA503, DVA501, DVA502) must be presented in English. Theses at basic level (DVA 331, DVA330, FLA302) can be either presented in Swedish or English according to the student’s own preference. As a rule of thumb, if the report is written in Swedish (resp. English), the presentation is generally done in Swedish (resp. English).

Theses at basic levels are allocated a maximum of 20min whereas theses at advanced level are scheduled for 30min. In addition, given that the presentation schedule is tight (i.e. there are only 5 minutes in between two presentations), it is important that students:

  • Manage their time. If the time is up, the presentation will be interrupted (finished or not) by the thesis coordinator. However, the thesis coordinator will annonce when time is about to be running out (around 4 minutes before the end), so there is enough time to wrap up the presentation.
  • Rehearsed their presentation. Presentation seems easy but it is not. Students must decide what are the important part of the work and how to present it so that the audience will understand what was the problem and how it has been solved. Also rehearsing allow to know whether one presentation fits the allocated amount of time.
  • Are prepared for the worse. Technics will fail at the most unexpected moment. If a demo is planned, it shall be expected that something that was working before will not exactly during the presentation. Examples of backup plan include: preparing a video of the demo, screenshots, etc.

Last but not least, students are expected to bring their own laptop to the thesis presentation. The thesis coordinator will help with setting up the laptop with the projector.

The defense (10min for theses at basic level - 15min for theses at advanced level)

The oral presentation is followed by the defense. The defense is scheduled for 10min for theses at basic levels and 15min for the advanced one. During the defense, students will have to answer questions regarding their work. First, the opponents will ask questions, then they will be followed by questions from the examination committee. If there is some time left for questions, members of audience can then also ask questions about the work.

2.3.3 Attending two presentations

It is mandatory for every students enrolled in a thesis course to attend two thesis presentations. There are several presentations at each presentation dates. It is important that students follow the procedure below to make sure their attendance is registered.

How to register the attendance

At each presentation day, forms to register the attendances are available in the presentation room. If there is no, they can be requested to the thesis coordinator who will be present in the room. The forms must be filled during the presentation and hand-in back to the thesis coordinator during the five minute breaks in between the presentations. Students who do not fill the form, forget to hand it in (i.e. leave the room with the form) will not have their attendances registered. It is not possible to register an attendance afterwards. This implies that they will have to wait for the next presentation period to complete the two mandatory attendances.

2.3.4 Doing the opponentship

The opponentship part of the examination is mandatory for all students doing a thesis at advanced levels (DVA429, DVA430, DVA428, DVA423, DVA424, DVA504, DVA501, DVA503, DVA502 ). Students at basic level (DVA331, DVA330, FLA302) shall not participate in the opponentship. Further, it is an individual assignment, which implies that even if students have worked in pair on their own thesis work, they cannot work together on the opponentship. Simply this can be understood as “1 student - 1 opponentship”.

Opponentship means that students are expected to read, understand and use critical thinking to discuss in a constructive way another thesis work in the same domain.

How to sign-up

After the report submission deadline, a list of thesis available for opponentship will be put on the website in the  Presentation Schedule. Students who need to do their opponentship can select a thesis from this list. It is important that the thesis is, preferably, in the same domain (i.e. course code) as the student’s own thesis work. Students sign-up for opponentship by sending an email to the thesis coordinator with:

  • “OPPONENTSHIP SIGN-UP” as the subject of the email
  • the data concerning the thesis they have selected in the body of the email (course code, title of the thesis, student name(s), supervisor name, examiner name)
  • their own data (student name, studentId, student email, course code for their own work)

In order to accomodate everyone during the allocated question times, the number of slots available for opponentship per thesis is limited. Accordingly, opponentship requests are treated on a first-comes, first-serves basis.

What is expected

Once students receive the confirmation from the thesis coordinator that they can be opponent on the requested thesis, they shall request the final version of the report to the thesis examiner, the IDT supervisor or directly to the student. Once they have read, understood and analysed the work, they have to submit an opponentship report to the supervisor of the thesis they are opponent to. The deadline to submit the opponentship report is always set to the Tuesday before the presentation days. After that, students must attend the corresponding thesis presentation and actively participate in the question phases. They must ask relevant questions and give constructive feedbacks to the students presenting their thesis.

2.3.5 Getting the grade

After the presentation days, the examination committees will meet and discuss the grades for all the works which have been defended. Once a final grade has been set for all the works, the examiners will inform the students and the thesis coordinator about the results.

  • if the final grade for the thesis is “PASS”, students shall
    • Upload the final version of their report in DiVA.
    • Bring a printed copy of the final version of the report to StudentTorget

    The grades will only be transferred in Ladok when these two steps are completed.

  • if the final grade for the thesis is “FAIL”, students can

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  • Latest update: 2017.08.23